Holy Trinity CE Primary School is a mainstream educational setting. We are committed to providing high quality education to all our children. We believe all children, including those children identified as having Special Educational Needs and Disabilities (SEND) have a common entitlement to a broad and balanced academic and social curriculum, which is accessible to them, and to be fully included in all aspects of school life.
How does the school know if children/young people need extra help and what should I do if I think my child/young person may have special educational needs?
Holy Trinity CE(A) Primary tracks the progress of children using the Early Years Foundation Stage objectives or National Curriculum subject objectives, using a computer based tracking system called ‘Insight’. This data is monitored by the Senior Leadership Team on a termly basis and children who are not making expected progress or attainment levels are highlighted, so additional support can be provided.
If parents have a concern that their child has a Special Educational Need, they should discuss this first with the class teacher, who will then inform the Special Educational Needs and Disabilities Co-ordinator (SENDCO) of the concerns that parents have raised.
The SENDCO will then begin to monitor the child and may undertake classroom observations and some additional in-school based assessments to get a clearer picture of the areas of strength and difficulty.
The SENDCO will then inform the parents of any results and further steps will be decided, as to whether external agency advice will be required or additional intervention in school will be provided to support the child/young person. Parents will be kept fully informed of any external assessments or referrals that the school intends to undertake and consent will be obtained.
Our school is currently taking part in the West Sussex Autism Schools Project with WSCC and have achieved out Silver Autism Aware Award.
How will school staff support my child/young person?
For children who are on the special needs register, the SENDCO co-ordinates provision throughout the school, deploying support staff appropriately to deliver interventions that have been planned on children’s Individual Learning Plans (ILPs).
We have a Special Educational Needs and Disabilities Teacher (SEND Teacher) who works with individuals as well as groups of children. We also have a number of Learning Support Assistants (LSAs) and Higher Level Teaching Assistants (HLTAs) who deliver tailored interventions on a regular basis to individual children or groups of children that have been identified as requiring additional provision.
Children who have been identified as having additional SEND needs have termly targets which are reviewed with parents, teaching, support staff, and the SENDCO or SEND teacher. We have a rigorous ‘assess, plan, do, review’ cycle which ensures that children are monitored on a regular basis through ILP review meetings and pupil progress meetings. After discussion, their provision is adapted if necessary and the impact of this is measured to ensure progress is being made.
The SENDCO holds termly meetings with the SEND Governor to report upon the impact of provision and any current issues within the school. The SENDCO also writes a report to the Governing Body detailing the number of children with SEND that are currently in the school, the type of provision they are receiving and the impact of this provision.
Provision is monitored regularly using assessment data to ensure impact on children’s progress.
How will the curriculum be matched to my child’s/young person’s needs?
Lessons are planned rigorously and children who may need additional support or adaptations are identified on weekly planning. Adaptations are made explicit on planning, providing children with multi-sensory learning experiences and additional practical resources to help embed their learning. For some children with specific special educational needs, we will use the previous years’ learning objectives to plan, teach and assess them, ensuring that the curriculum is matched to their level of ability. We will use our best endeavours to ensure that all children achieve their best, become confident individuals and are well equipped for the next stage in their education.
We use a Quality First Teaching approach implementing the strategies suggested in West Sussex's document 'Ordinarily Available Inclusive Practice'.
Where necessary the learning environment may be adapted, for example, some children are offered or may use their own individual work station.
Interventions are timetabled across the whole school by the SENDCO and are included on class timetables, to ensure staff and children know when they are taking place. Interventions include Narrative Therapy, Lego Therapy, Lexplore, Jump Ahead, Funky Fingers etc. For some children we run pre-teaching of topic vocabulary groups to ensure they have a full understanding of some of the topic words, prior to the lessons taking place in class.
How will both you and I know how my child is doing and how will you help me to support my child’s learning?
We hold parents consultation evenings in the Autumn and Spring terms to give parents an opportunity to discuss their child’s progress. The SENDCO is available to meet with parents at these consultations.
Parents of children who have an ILP are invited to termly ILP review meetings to discuss progress against the previous term's targets and be involved in setting new targets for the next term. We provide parents with ideas of how to support their children on their ILP targets.
We ask children and parents to contribute to ILP review meetings, so that they can have their say about new ILP targets and so they are fully aware of what the next stage in their learning is.
We hold parents meetings for parents of children in Early Years to provide information on how they can support their children, particularly with reading and phonics.
All class teachers hold parents' meetings in the Autumn term to inform parents about the year's learning and to provide parents with ideas and strategies for supporting their children with their learning at home.
What support will there be for my child’s overall well being?
Holy Trinity has a Learning Mentor who works with children on a 1:1 and small group basis. Children can be referred to the Learning Mentor if they have friendship issues, low self-esteem, anger management difficulties, anxieties, have parents that have separated or their family have suffered a bereavement. The main remit of a Learning Mentor is to ‘remove barriers to learning’. If parents feel that their child would benefit from seeing a Learning Mentor they need to speak to their child’s class teacher who can put in a referral. The Learning Mentor will contact parents prior to starting work with their child and will feedback to parents after the sessions are completed. (Place availability subject to a waiting list.)
We also have a Play Therapist who works with children on a 1:1 basis. If the school feels that a child would benefit from play therapy, they will discuss this with the SENDCO and play therapist. Parents will be contacted to ensure that they give their consent for their child to receive play therapy and will be encouraged to be part of the process, so they can continue to support their child at home with strategies that are suggested. (Place availability subject to a waiting list.)
Holy Trinity works with Thoughfull who provide an Educational Mental Health Practitioner (EMHP) to provide 1:1 support including Cognitive Behaviour Therapy (CBT) to help address anxieties, phobias etc.
Intervention groups take place to support children’s social skills, if it is felt necessary, including ‘Circle of Friends’ and ‘Lego Therapy’.
If a child requires prescribed medicine to be administered whilst they are in school a consent form can be obtained from the school office, which parents need to sign in order for the medicine to be given to their child (see Managing Medicines in School (Policy).
For children that may require toileting/intimate care we have members of support staff who are responsible for ensuring their needs are met. A Healthcare Plan will be created detailing what the nature of the care is and how often it needs to be carried out.
At Holy Trinity, we favour positive reinforcement and behaviour management strategies. We use a behaviour ladder to make children aware of and recognise their behaviours. This is adapted as required for identified individual needs. Alongside moving up the ladder, we praise children’s good behaviours by encouraging them to earn ‘values’ tokens. Our school values are ‘Perseverance, Aspiration, Respect, and Teamwork’. We also have ‘Leaf of Achievement’ assemblies where children that have been identified as working particularly hard or aspiring to improve in their learning will be invited to come up in Worship/assembly and be rewarded with a ‘Leaf’.
What specialist services and expertise are available at or accessed by the school?
We have a Special Educational Needs and Disabilities Teacher who has undertaken a variety of courses, including a specialism in supporting pupils with dyslexia.
A number of Learning Support Assistants and Teaching Assistants have undertaken a range of speech and language training courses.
If we feel that a child needs additional support or we would like a clearer understanding of their needs, we can refer them to the School Nurse, Child Development Centre (CDC), Child and Adolescent Mental Health Services (CAMHS)Occupational Therapist (OT), Sensory Support Team, Learning and Behaviour Advisory Team (LBAT). Autism and Social Communication Team (ASCT) or Educational Psychologist (EP).
For families that require family support, the Inclusion Manager/SENDCO can support them by referring them for Enabling Families or Early Help support accessed through the West Sussex Integrated Front Door. If a wider range of support is required to support the family, an Early Help Plan could be opened, which would enable a family to reach a variety of services that are offered within the locality. The SENDCO would attend regular Team Around the Family (TAF) meetings for a family with an Early Help Plan (EHP). This is a multi-agency meeting to co-ordinate the various services involved with a family.
What training do the staff supporting children and young people receive?
Support staff are given regular training opportunities both through the locality and within the school setting. The SENDCO and SEND Teacher have arranged training days to develop the skills and knowledge of staff working with children with SEND, including training on Dyslexia, ADHD, Autism and Speech and Language.
Regular meetings with support staff are held to aid professional development and address needs.
The locality hold annual support staff conferences focusing on strategies that can be used in class to support children’s learning.
How will my child be included in activities outside the classroom including school trips?
We strive to ensure that all children will be fully included with all activities outside of the classroom. We encourage outdoor learning and have vast school grounds, including some woodland and a pond. For children who are entitled to Pupil Premium school trips can be funded by the school using the Pupil Premium funding.
For children that would benefit, we give them additional preparation for a trip (visual timetable etc), as well as resources and extra adult support if necessary.
Resourcing and accessibility round school (ramps, handrails) has been put in place to ensure children who have mobility issues can access all areas (see Accessibility Policy).
Risk assessments are undertaken (pre-visit by adults or the child).
Discussions with parents and carers address any needs.
How accessible is the school environment? (see Accessibility Policy)
The school building is accessible for children with mobility difficulties. There are ramps installed to access the classrooms at a higher level and a slope down to the main entrance. We have hand rails installed by all steps down into the playground and an internal lift to ensure accessibility to all areas of the school.
A training toilet seat and step stool is provided in some children’s toilets which can be used for children who have stability difficulties when on the toilet. A disabled toilet/changing room is available for use.
Low arousal spaces are provided around the school to help children, who may find the sensory demands of school dysregulating.
For children that have English as an Additional Language we can access support from the Ethnic Minority and Traveller Achievement Service (EMTAS) who will provide advice and support to ensure their needs are catered for.
Regular auditing of provision is undertaken and individual needs are assessed to see what is required to support all children.
How will the school prepare and support my child to join and transfer to a new school/college or the next stage of education and life?
We have a very structured transition programme in place and liaise closely with the Secondary Schools.
For some children additional visits prior to the transition can be organised to their new school/college if we feel it is appropriate.
We have visits from secondary school transition mentors/tutors, which start in January prior to the September transition. These visits happen throughout the summer term, providing children with opportunities to ask questions and begin to understand how their new school operates.
For children who have additional/special educational needs, the SENDCO of Holy Trinity meets with the SENDCO of the Secondary School prior to the transition to inform them of the provision the children may require. All files relating to children with additional special educational needs will be handed on to the next school, so they are fully aware of any external agency advice.
Transition booklets are used for some children, which can be taken home over the summer holiday for reference by the child and their parents.
Use of published transition programs are used for children who may be anxious about the move to Secondary School. These provide an opportunity to explore situations which may arise once they have moved and how these situations can be dealt with.
How are the school’s resources allocated and matched to children’s/young people’s special educational needs?
The Special Educational Needs budget is approved by the Headteacher and Governors in April. We are constantly looking to update resources and research into new resources and intervention programmes that are available.
Staffing is allocated to year groups according to the children's needs in the year group.
We have a purpose built SEND suite which is a central resource room within the school particularly for SEND resources, as well as a teaching area for tailored intervention programmes. Resources are available for all support staff to use with their intervention groups and then return for other users.
Resources are allocated according to needs, particularly if children require specialist equipment, additional adult support or intervention programs.
Liaison with parents and advisory teachers/healthcare professionals occurs to gain a deeper understanding of the child’s needs to decide what resources are most appropriate.
Raising your concerns
• If a parent has a concern about the provision or the policy they should, in the first instance, raise it with the SENDCO who will try to resolve the situation.
• If the issue cannot be resolved, the parent can raise their concern with Headteacher.
• Any issues that remain unresolved at this stage will be managed according to the school’s Complaints Policy. This is available on request from the school office and is on this school website.
Privacy and Cookies Policy
Part 1: Privacy Policy
Last Edited: 22nd April 2021
1. Introduction
1.1. We are committed to safeguarding the privacy of the users of our services. Our services include and will hereby be referred to as 'Our Services' (our websites used to promote eSchools services and tutorial resources, specifically
https://www.eschools.co.uk
and https://academy.eschools.co.uk), 'School Websites' ( designed by eSchools and populated by individual schools themselves) and 'Platforms' (individual online services that provide teachers, learners, parents and governors with information, tools and resources) as well as our smartphone app. This policy sets out how we will treat your personal information across these services.
2. Collecting personal information on Our Services
2.1 We may process or temporarily store the following kinds of personal information:
information about your computer and about your visits to and use of Our Services (including but not limited to, your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths)
information contained in or relating to any communications that you send to us or send through our website (including, the communication content) via online forms
any other personal information that you choose to send to us via online forms
manually inputted details of users added to the platform
details of users as integrated by our providers at Wonde via your MIS (if applicable to your package). For further information on integrated data please see our Data Sharing Agreement
2.2 Before you disclose to us the personal information of another person, you must obtain that person's consent to both the disclosure and the processing of that personal information in accordance with the terms of this policy.
2.3 eSchools websites may request cookies to be set on your device. We use cookies to let us know when you visit our websites, how you interact with us and to enrich your user experience. You can adapt your cookie preferences, although please note that blocking some types of cookies may impact your experience on our websites and the services we are able to offer. We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing. For further information on how you can manage and set your cookie preferences, please see our Cookie Policy.
2.4 Information submitted through the online contact form on a school website is processed via eSchools, and passed directly to the school in question. This data is held by eSchools for 30 days (or in the case of failed messages, 90 days) before deletion. Once passed to the school this data is held by them and subject to that school’s privacy policy.
2.5 Schools are also able to add analytics tools and can therefore gather information on visits to and use of their website (including but not limited to, IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths). Individual visitors can manage their preferences through cookie preferences, as mentioned in 2.4.
2.6 Session IP addresses are retained to monitor and safeguard against improper usage of our services.
2.7 Content on the platform (added by staff, governors and students) and website content is added directly by School Users. This information is only used for to display on the platform in the way the user intends and is not used for any other purposes by eSchools. At a time when a school ceases to use our services the content is removed within a 14 day period as detailed in our agreement with the school.
2.8 Some of our services require the school to provide access to information they require for use with those services. For example a school using our communication tool, Letters Home, which enables schools to contact parents by email regarding important school information. In this situation a school will provide eSchools with access to the email address(es) they wish to send their communication to. Schools have granular access to ensure only the required data is shared and accessed by eSchools. The data is frequently updated to ensure that eSchools only retains up-to-date data.
3. Using your personal information
3.1. We may use your personal information to:
administer our services
enable your use of our services
troubleshoot and problem solve
send you email notifications that you have specifically requested. You can manage your preferences at anytime through your eSchools dashboard.
keep our services secure, safeguard against improper use of our services and prevent fraud.
3.1.1. For the purposes of providing you access to your eSchools platform and app (ie. forgotten password/login)
3.1.2. By registering for updates, School Staff/Governors are able to subscribe to our regular communications.
3.1.3. We will use any contact details supplied in an online form for the purposes explicitly detailed in said form. For example troubleshooting and problem solving or the provision of live online training as explicitly requested by you, the user.
3.2. We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
3.3. eSchools understands our obligation to be mindful about the data we process and only process data that is required to fulfil our obligations in providing our services; to a school who enters into an agreement to use our services and you, the user.
3.4. We will not pass your information to third parties; except for the purpose of fulfilling our services to a school who enters into an agreement to use our services and you, the user or where we are required to do so by law.
4. Disclosing personal information
4.1 We may disclose your personal information to any of our employees, officers, insurers, professional advisers, agents, suppliers or subcontractors insofar as reasonably necessary for the purposes set out in this policy.
4.2 We may disclose your personal information:
to the extent that we are required to do so by law;
in connection with any ongoing or prospective legal proceedings;
in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk);
to any person who we reasonably believe may apply to a court or other competent authority for disclosure of that personal information where, in our reasonable opinion, such court or authority would be reasonably likely to order disclosure of that personal information;
to the school in the case of improper use on the platform by individuals
4.3 Except as provided in this policy, we will not provide your personal information to third parties.
5. International data transfers
5.1. Data directly collected by eSchools may be stored and processed in and transferred between any of the countries in which we operate in order to enable us to use the information in accordance with this policy. Any third party we use is within the EEA or they hold an existing EU SCC, as in line with requirements under the GDPR. No other third party are permitted to access the school’s data.
5.2. Personal information that an individual adds to our websites may be available, via the internet, around the world. We cannot prevent the use or misuse of such information by others.
6. Retaining personal information
6.1. This section sets out our data retention policies and procedures, which are designed to help ensure that we comply with our legal obligations in relation to the retention and deletion of personal information.
6.2. Personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
6.3. Data collected through analytic cookies will be retained for 26 months. Individual visitors can adapt the data collected through cookie preferences, as mentioned in 2.4.
6.4. Notwithstanding the other provisions of this Section 6, we will retain documents (including electronic documents) containing personal data:
To the extent that we are required to do so by law;
If we believe that the documents may be relevant to any ongoing or prospective legal proceedings; and
In order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention and reducing credit risk). Data will no longer be kept after the termination of the contract with the school.
7. Security of your personal information
7.1. We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.
7.2. We will store all the personal information you provide on our secure (password- and firewall-protected) servers. The web service we employ has a broad range of accreditations and certifications and the data centres used ensure the data stays within the EEA.
7.3. eSchools use a Secure Sockets Layer (SSL) which creates a secure connection and uses two keys to encrypt data in transit. Despite this, you acknowledge that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data.
8. Amendments
8.1. We may update this policy from time to time by publishing a new version on our website.
8.2. You should check this page regularly to ensure you are aware of any changes to this policy.
9. Your rights
9.1. You may instruct us to provide you with any personal information we hold about you.
9.2. We may withhold personal information that you request to the extent permitted by law.
9.3. You may change your cookie preferences at any time as referenced in 2.4.
9.4. School Staff/Governors who subscribe to our Newsletter may manage their preferences at any time through their eSchools dashboard.
10. Third party websites
10.1 Our websites may include hyperlinks to, and details of, third party websites. We have no control over, and are not responsible for, the privacy policies and practices of third parties.
11. Updating information
We will only provide communication about the eSchools platform to school staff/governors who can manage their preferences at any time through their eSchools dashboard.
Part 2: Cookie Policy
Last Edited: 22nd April 2021
This Cookie Policy explains how eSchools use cookies and similar technologies in our Services. It explains what these technologies are and why we use them, as well as your rights to control their use.
What are cookies?
Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by online service providers in order to (for example) make their websites or services work, or to work more efficiently, as well as to provide reporting information.
Cookies set by the website owner or service provider (in this case, eSchools) are called “first party cookies”. Cookies set by parties other than the website owner are called “third party cookies”. Third party cookies enable third party features or functionality to be provided on or through the website or service you are using (such as advertising, interactive content and analytics). The third parties that set these third party cookies can recognise your computer both when it visits the website or service in question and also when it visits certain other websites or services.
Why do we use cookies and other tracking technologies?
We use first party and third party cookies for several reasons. Some cookies are required for technical reasons in order for our Services to operate, and we refer to these as “essential” cookies. Other cookies enable us and the third parties we work with to track and target the interests of visitors to our Services, and we refer to these as “advertising” or “analytical” cookies. For example, the embedding of YouTube and Vimeo videos, as added by individual schools, will require “advertising” cookies to be enabled in order to successfully play them. Schools that, for example, opt to track visitor data using Google Analytics will require “analytical” cookies to be enabled in order to do so. These third party cookies are used to tailor content and information that we may send or display to you and otherwise personalise your experience while interacting with our Services and to otherwise improve the functionality of the Services we provide. We also enable schools to employ cookies and similar tracking technologies in connection with their use of our Services in order to allow them to track visitors to and interactions with their school website.
How eSchools Uses Cookies
eSchools websites may request cookies to be set on your device. We use cookies to let us know when you visit our websites, how you interact with us and to enrich your user experience. The cookies differ depending on the information. You can adapt your cookie preferences, although please note that blocking some types of cookies may impact your experience on our websites and the services we are able to offer. We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
User Embedded Content
Our Services allows schools to embed code which may potentially contain cookies. Please note embedded content, if displayed on one of our websites, has been added by the school and not by eSchools. The embedded content added by the school may require additional cookies or tracking technologies to be enabled in order to function.
How can I control cookies?
You have the right to decide whether to accept or reject cookies. Be aware that cookie preferences are set on a per device basis; therefore you may need to set your preferences on each device you use.
Initial cookie pop-up banner: You can exercise preferences about what cookies are served on our Websites by selecting your preference from this modal which appears upon visiting an eSchools website/login screen and dashboard. You can also change your cookie preferences by clicking on the link on the footer of any page. The banner will reappear annually (August 31st to coincide with the academic year) to confirm your settings.
Browser Controls: You can set or amend your web browser controls to accept or refuse cookies. If you choose to reject cookies, you may still use our Websites though your access to some functionality and areas of our Websites may be restricted. As the means by which you can refuse cookies through your web browser controls vary from browser-to-browser, you should visit your browser’s help menu for more information.
Disabling Most Interest Based Advertising: Most advertising networks offer you a way to opt out of Interest Based Advertising. We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing. If you would like to find out more information, please visit aboutads.info/choices or youronlinechoices.com.
Mobile Advertising: You can opt out of having your mobile advertising identifiers used for certain types of Interest Based Advertising, by accessing the settings on your Apple or Android mobile device and following the most recent published instructions. We will not, without your express consent, supply your personal information to any third party for the purpose of their or any other third party's direct marketing.
How often will you update this Cookie Statement?
We may update this Cookie Statement from time to time in order to reflect, for example, changes to the cookies we use or for other operational, legal or regulatory reasons. Please therefore re-visit this Cookie Statement regularly to stay informed about our use of cookies and related technologies. The date at the bottom of this Cookie Statement indicates when it was last updated.
Where can I get further information?
If you have any questions about our use of cookies or other technologies, please email us at support@.eschools.co.uk.
eSchools uses cookies to ensure you get the best experience on this website.Learn more
eSchools websites may request cookies to be set on your device. We use cookies to let us know when you visit our websites, how you interact with us and to enrich your user experience. The cookies differ depending on the information we track or use, please see further explanations of these below. You can adapt your cookie preferences, although please note that blocking some types of cookies may impact your experience on our websites and the services we are able to offer.
Essential Website Cookies
Always Active
These cookies are strictly necessary to provide you with services available through our websites and to use some of its features, such as access to secure areas. Because these cookies are strictly necessary to deliver the websites, you cannot refuse them without impacting how our websites function. You can block or delete them by changing your browser settings, however please note that you will not be able to log in if you refuse these cookies.
Analytical Website Cookies
These cookies collect information that is used to help us understand how our websites are being used, pinpoint potential improvements and monitor use of services. This analytical research is then used to enhance the user experience.
Advertising Website Cookies
Google tools (map, contact form and translate tool seen on our websites) are covered under advertising cookies. eSchools does not partner with advertisers and ad networks to display advertising on our Websites and/or to manage and serve advertising on other sites. The use of the video tool, specifically adding videos from YouTube and Vimeo will also add an advertising cookies.
User Embedded Cookies
The platform and website content manager allows users to embed code which may potentially contain cookies. Please note that these tools are accessed by the school rather than a necessary requirement of eSchools, for example, if a user elects to use the embed tool, the embedded code may permit or require additional cookies or tracking technologies to be employed. As we are unable to control these cookies, by default user embedded content is disabled.